Step-by-step guide on how to organize an event exhibition conference in 2022. Plus, some tips on using a mobile phone charging station to increase your footfall at your booth or popup stand.
Do you need a mobile phone charging station for your event exhibition conference hire/rent or buy a phone charging station today.
Planning an event exhibition or a conference is a marathon and could be very complicated. So, before you plan then jump into the detail of how to organize an event exhibition conference, we recommend you review this post. All we will explain the importance of hiring a mobile phone charging station as an event exhibition conference competitive advantage
The knowledge below will take you through the basics that’ll give you a head start and get you to that finish line in one piece.
When considering how to organize your big event exhibition or a conference, we recommend thinking through your goal, the outcome, and any milestone along the way. Secondly, consider each step before you do anything else then write or plan out the resources you will need and the estimated workload.
Finally, you need to budget enough time and staff with the relevant expertise to get everything done with the time frame. And it’s always a good idea to leave a buff zone around deadlines to prevent and help with any bottlenecks.
1. Plan out your event exhibition conference time frame and strategy using a tickoff list
The first step in organizing your exhibition conference event is to plan out and put a time frame on what you’re hoping to achieve. The exhibition conference events market is so saturated, expensive, and getting busier as a growing number of organizations, businesses, and major industries recognize the benefits that exhibition conference events bring both to their revenue and their brand.
Have a plan from the start stating the outcome of organizing a conference. The goal is to stand out since every event is unique and also help you differentiate your exhibition conference event from the majority of exhibition conferences out there.
Finally. fact in what it is your delegates want and need from your it so work backward while planning the event and understand what motivates your audience/delegates.
Fact in the importance of a mobile phone charging station to help your team stay focused on what really matters.
2. Embrace professionals and event exhibition conference technology
Using event professionals is the secret to having a professional and super successful event. Furthermore, make sure you rent a mobile phone charging station for your event exhibition conference. It should be as much a part of organizing an event exhibition conference as choosing a venue or dates. Using event exhibition conference technology would help you streamline your processes.
Event technology removes endless mistakes, manual tasks and would help your professional teamwork collaboratively any were in the world as a result will usually save you a lot of money while streamlining every step.
Event exhibition conference organisers all working hard on planning and organising, however, how do you ensure your team can be professional enough and use technology to share resources and collaborate. Software help streamline your processes some of the software are like Microsoft teams, slack and Skype which are for project messaging and group video calls which can help you stop problems with communication especially during the pandemic so it doesn’t snowball into minor or major issues that causes bottle neck to the organising process.
Finally, use technology to manage all tasks involved in organising a Event exhibition conference
3. Implement, Delegate and professionally Signoff
Always assign individual responsibility either to big or small event exhibition conference team to help streamline and implement. You can also use contractors and students as volunteers to help with non-important tasks.
Put together a process of selecting teams carefully to help implement the process. Have a list of experience enthusiastic, organised and driven event labour force.
Finally, make sure you employ a conference manager or on contract
4. Spend Time planning out the budget, labour and pricing model
The plan and goal in organising a event exhibition conference are to break even at the start while to turn a profit is a bonus. The solution to void a loss is using a detailed budget, professional labor force and a great price model.
Also, have a feedback loop built into the event process then build in your income and expenditure daily using an estimate for your budget which could increase as the event exhibition conference planning progresses.
Use sponsorship, branded phone charging station, registration fees and behind-the-stage pass as sources of income for your event exhibition conference. Cost savings are important from your expenditure as long as you don’t compromise quality.
5. Spend Time researching and choosing your venue
When researching your exhibition conference event venue look through any hidden costs like additional charges for using outside suppliers, parking, or wifi but make sure whatever you choose meets your needs and the requirement of your delegates for comfort and accessibility.
Delegates’ experience could be improved with good lighting and acoustics. Schedule your venue visits when an event with a similar setup to yours is taking place to see the rooms in action.
Also, train or airport shuttle including free tea and coffee improve their experience.
6. Build an app website for the event exhibition conference
The app and website will showcase all the information requests and answer delegates questions
7. Research and invite your speakers and authors
It is an important part of your exhibition conference event and good keynote or plenary speakers will attract delegates and set the right tone for an excellent exhibition conference event experience.
8. Use Event sales managers and Event Marketers to build some hype and promote event exhibition conference
Use sales managers and event marketers to get the attention of the delegates and build some hype for your event exhibition conference. Also, promote the event exhibition conference on google by creating a strategy for marketing your exhibition conference event that includes sending some strong messages through PR, online content, and email campaigns.
9. Rent hire mobile phone charging locker for event exhibition conference
Rent your mobile phone charging station and have it delivered to the exhibition conference event veunes a day before the exhibition conference event .