Step-by-step guide on how to organize an event exhibition conference in 2022. Plus, some tips on using a mobile phone charging station to increase your footfall at your booth or popup stand.
Do you need a mobile phone charging station for your event exhibition conference hire/rent or buy a phone charging station today.
Planning an event exhibition or a conference is a marathon and could be very complicated. So, before you plan then jump into the detail of how to organize an event exhibition conference, we recommend you review this post. All we will explain the importance of hiring a mobile phone charging station as an event exhibition conference competitive advantage
The knowledge below will take you through the basics that’ll give you a head start and get you to that finish line in one piece.
When considering how to organize your big event exhibition or a conference, we recommend thinking through your goal, the outcome, and any milestone along the way. Secondly, consider each step before you do anything else then write or plan out the resources you will need and the estimated workload.
Finally, you need to budget enough time and staff with the relevant expertise to get everything done with the time frame. And it’s always a good idea to leave a buff zone around deadlines to prevent and help with any bottlenecks.
1. Plan out your event exhibition conference time frame and strategy using a tickoff list
The first step in organizing your exhibition conference event is to plan out and put a time frame on what you’re hoping to achieve. The exhibition conference events market is so saturated, expensive, and getting busier as a growing number of organizations, businesses, and major industries recognize the benefits that exhibition conference events bring both to their revenue and their brand.
Have a plan from the start stating the outcome of organizing a conference. The goal is to stand out since every event is unique and also help you differentiate your exhibition conference event from the majority of exhibition conferences out there.
Finally. fact in what it is your delegates want and need from your it so work backward while planning the event and understand what motivates your audience/delegates.
Fact in the importance of a mobile phone charging station to help your team stay focused on what really matters.
2. Embrace professionals and event exhibition conference technology
Using event professionals is the secret to having a professional and super successful event. Furthermore, make sure you rent a mobile phone charging station for your event exhibition conference. It should be as much a part of organizing an event exhibition conference as choosing a venue or dates. Using event exhibition conference technology would help you streamline your processes.
Event technology removes endless mistakes, manual tasks and would help your professional teamwork collaboratively any were in the world as a result will usually save you a lot of money while streamlining every step.
Event exhibition conference organisers all working hard on planning and organising, however, how do you ensure your team can be professional enough and use technology to share resources and collaborate. Software help streamline your processes some of the software are like Microsoft teams, slack and Skype which are for project messaging and group video calls which can help you stop problems with communication especially during the pandemic so it doesn’t snowball into minor or major issues that causes bottle neck to the organising process.
Finally, use technology to manage all tasks involved in organising a Event exhibition conference
3. Implement, Delegate and professionally Signoff
Always assign individual responsibility either to big or small event exhibition conference team to help streamline and implement. You can also use contractors and students as volunteers to help with non-important tasks.
Put together a process of selecting teams carefully to help implement the process. Have a list of experience enthusiastic, organised and driven event labour force.
Finally, make sure you employ a conference manager or on contract
4. Spend Time planning out the budget, labour and pricing model
The plan and goal in organising a event exhibition conference are to break even at the start while to turn a profit is a bonus. The solution to void a loss is using a detailed budget, professional labor force and a great price model.
Also, have a feedback loop built into the event process then build in your income and expenditure daily using an estimate for your budget which could increase as the event exhibition conference planning progresses.
Use sponsorship, branded phone charging station, registration fees and behind-the-stage pass as sources of income for your event exhibition conference. Cost savings are important from your expenditure as long as you don’t compromise quality.
5. Spend Time researching and choosing your venue
When researching your exhibition conference event venue look through any hidden costs like additional charges for using outside suppliers, parking, or wifi but make sure whatever you choose meets your needs and the requirement of your delegates for comfort and accessibility.
Delegates’ experience could be improved with good lighting and acoustics. Schedule your venue visits when an event with a similar setup to yours is taking place to see the rooms in action.
Also, train or airport shuttle including free tea and coffee improve their experience.
6. Build an app website for the event exhibition conference
The app and website will showcase all the information requests and answer delegates questions
7. Research and invite your speakers and authors
It is an important part of your exhibition conference event and good keynote or plenary speakers will attract delegates and set the right tone for an excellent exhibition conference event experience.
8. Use Event sales managers and Event Marketers to build some hype and promote event exhibition conference
Use sales managers and event marketers to get the attention of the delegates and build some hype for your event exhibition conference. Also, promote the event exhibition conference on google by creating a strategy for marketing your exhibition conference event that includes sending some strong messages through PR, online content, and email campaigns.
9. Rent hire mobile phone charging locker for event exhibition conference
Rent your mobile phone charging station and have it delivered to the exhibition conference event veunes a day before the exhibition conference event .
Pop up stores formula for success using a mobile phone charging locker
The main physical, technological, and location developmental challenges facing the future popup store idea and supporting the new customer journey involve implementing a strategy to meet the customer need by reaching a broad audience and building brand awareness via a new experience.
Brand awareness by adding value to a new customer journey by providing a free phone charging service that will add value to every modern shopper.
The ideal customer’s mobile phone and a branded phone charging non-locker are essential for the ideal customer journey and this should be the main focus of the new technological experience being deployed by brands, for the pop-up store of the future.
Advantage of the lockers mobile phone charging station with a screen and non-locker mobile phone charging station.
The mobile phone charging kiosk could be connected directly to a standard socket which reduces any health and safety risks. They are all CE tested and electrically safe.
The mobile phone charging kiosk is designed to use our fast-charging technology to low battery anxiety, improve brand awareness and improve customer experience. This allows your customers and visitors to stay connected on-the-go.
Our software and hardware enable access to mobile digital ticketing, mobile payment and access to online offers.
Brand awareness using customised vinyl wrapping and the LCD display panel which drives footfall to retail spaces, increasing dwelling time and customer spend at the venue.
Why a phone charging locker is a formula deployed for success
Phone charging lockers are designed to enhance customer experience, drive footfall, and boost spending while building brand awareness and delivering measurable ROI.
The smartphone and all the phone apps have become a fundamental part of our daily lives as humans for the purpose of connectivity or exchanging data with other devices and systems over the internet. Importantly, smartphones have the ability to pay for goods and services.
The limitation and shortfall are normally when the phone battery is low or dead which change the customer’s behavior and leads to Nomophobia
The customer experience of the future gives the customer and visitors the opportunity to charge their mobile phones quickly and on the go. The gives the vendor the opportunity for brand awareness by adding value to the customer journey
Having phone charging kiosks that are lockable or non-lockable in your venue is designed to change the behavior positively.
Phone charging station (Locker and Non-locker) Guarantee:
Our main competitive advantage is that all our mobile phone charging solutions (Locker mobile phone charging stations or non-locker phone charging stations) are locally designed and manufactured to meet the local standards in the country.
The locker mobile phone charging station or the non-locker phone charging stations are user-friendly, easy to install, through the Internet of things.
Mobile Phone Charging Lockers or Non-Locker Phone Charging Station Solutions by Sector
Vischarge® is the market leader with a unique specialty in free-to-use phone charging kiosks. This supports brand awareness and customer reach using a phone charging kiosk to keep clients connected and engaged.
As a phone charging companies-Vischarge® mobile device charging solutions cover all sectors on a purchase or rental basis. We cover retail, healthcare, transport, education, and events.
Conventional Mobile Phone Charging Station Vs Wireless Charging Mobile Phone Lockers
Charging Mobile Phone Charging Kiosk.
How it changes the future of the Mobile phone charging station Industry.
Majority of the smartphones and mobile devices are currently recharged using the conventional mobile charging stations, however, in the future, they will be recharged with some sort of wireless charging capability or maybe both.
Industry experts believe that both options would be used in the future so how does it change or improve the conventional mobile phone charging kiosk and what does the future landscape look like for the United Kingdom, Europe and around the world.
What is a Mobile phone charging station
A mobile phone charging station is also called a mobile phone charging kiosk and they are used for charging different mobile phone devices or tablet at the same time by either using a wireless charging pad or a conventional charging cable.
What Is Wireless Charging?
Wireless phone charging or wireless phone power transfer process uses the electromagnetic fields to transfer the right power safely from a transmitting source known as charging pads to the phone, device or tablet for the purposes of recharging a battery without the use of a charging wired connector or physical connection.
What Is Wireless Charging Mobile Phone Charging Station
A wireless mobile phone charging station is a mobile phone charging kiosk that is used for charging different mobile phone devices or tablet at the same time using the wireless principle of which is by using a wireless charging pad to recharge phones and other mobile devices rather than the conventional charging cables.
Mobile Phone Charging Kiosk with Display LCD screen
Lockable Mobile Charging Station with Displace LCD Screen
How Does Wireless Charging Work?
Wireless charging uses charging pads to recharge phones and other mobile devices. Electromagnetic field is induced by coils using the process of transferring an electrical current between two objects which is based on the principle of magnetic resonance, or Inductive Power Transfer.
Steps for wireless charging
- The voltage from the mains is converted into high-frequency alternating current (AC).
- The transmitter circuit sends an alternating current (AC) to the transmitter coil by which then induces a time-varying magnetic field in the transmitter coil.
- Within a giving distance, the alternating current flowing within the transmitter coil induces a magnetic field which extends to the receiver coil.
- Within the receiver coil, the device magnetic field generates current. Magnetic or resonant coupling is defined as a process whereby energy is transmitted between the transmitter and receiver coil and it is achieved by both coils resonating at the same frequency.
- Current flowing through the receiver coil is converted into direct current (DC) by the receiver circuit, the battery can be recharged using this.
It is via this process that power is safely transferred over an air gap and any non-metal object like wood, plastic or granite that might exist between the coils.
The Future of Wireless Charging
This could be the game changer for devices used in different industries and application not just for the mobile phone charging station Industry. The removal of the physical connection required for powering and recharging devices delivers a number of benefits over traditional cable connectors however the conventional method using cables are faster.
We currently use both methods:
Benefits of Wireless Charging:
- The conventional connection is normally overused however, wireless charging would reduce the cost associated with maintaining mechanical connectors.
- Safe powering or charging devices that need to remain sterile or hermetically sealed (waterproof)
- It prevents strains on the cable and corrosion due to elements such as oxygen and water
- It also eliminates sparks and debris associated with wired contacts
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